Minutes of the 2010 Board of Directors Meetings
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Minutes of the
Board of Directors' Meeting of Tulsa Audubon Society January 5, 2010 The TAS Board of Directors meeting was called to order by President John Kennington. Members present were: Gail Storey, Kathy Tam, Mary Jackson, Gary Sifter, Martin Brown, Anita Mitchell and Jim Mitchell. Minutes of the previous meeting A motion was made and seconded to approve the minutes of the previous meeting. Motion carried. Treasurers Report The treasurer’s report was discussed. A motion was made and seconded to approve the treasurer’s report. Also discussed was the need to file an additional IRS form (990EZ) due to the amount of gross receipts received by TAS during 2009. Oklahoma Audubon Council Eric Beck’s employment has been confirmed by National. Collaborative funding applications have been sent to National and the Council is waiting for approval. The funding is to be used by Eric for the IBA project. Eric is working on an application for a grant from the Oklahoma Wildlife Dept. for use on IBA. A Council meeting will be scheduled for January, (possibly Jan. 16) in OKC with location to be determined. LPC Festival John Kennington reported that the flyer for the LPC is ready for printing. Ads are in various birding magazines. The form is also on the OAC web site, and can be downloaded and printed. $3000 is to be received from the Woodward Tourism Dept. to help with costs of advertising. Old Business: 1. Together Green
2. Anniversary Event: A notice was posted in the Scissortail for ideas and volunteers to work on this event. New Business: 1.Mohawk Park Oil Drilling Discussed article in paper. N/A 2. Birding Class at OSU OLLI classes to be co-sponsored with Oxley. No dates set for this six week course. Possibly Feb 3 thru Mar 9, for 2 hours each Tuesday. Oxley will be contacted by John Kennington to discuss classes. 3. Eagle Days Eagle Days on Sunday will be January 9. 4. Jenks Ornithology Class: Jenks will be offering an Ornithology class next school year. They are in need of materials. (Binoculars, etc.). 5. Board Members Some board members terms are expiring. Jim Mitchell will chair the nominating committee. Next Board Meeting: February 2, 2010. Anita Mitchell Secretary Minutes of the
Board of Directors' Meeting of The regular meeting of the Board of Directors/Tulsa Audubon was called to order by President John Kennington. Members present were: Anita Mitchell, Gail Storey, Jim Mitchell, Mary Jackson, Jay Pruett, Kathy Tam, and Bob Germany. Minutes of the previous meeting were approved. Treasures report: The treasurer reported that there will be no need for additional tax forms for this year. However, additional forms will be needed for 2011. The treasurer’s report was approved. Oklahoma Audubon Council: A meeting of the council will be held February 13, 2010 in Oklahoma City. LPC – Brochures will be distributed at the Nature Works Art Show. Nominating Committee: Jim Mitchell has volunteered to chair this committee. Two Board members and the secretary’s position need to be filled. Old Business: l. Post Office Box – The old box will be kept for at least six months while transitioning to the new box. The new box address is: P. O. Box 330140, Tulsa Okla. 74133. The new address will be published in the next Scissortail. 2. Together Green: 1. Portable display not yet ordered. 2008/09 2. 2010 – T-shirts have been ordered. 3. Oxley Nature Center Habitat Improvement Day – Feb 7. 4. Deep Fork NWR Habitat Improvement Day – Spring? 5. Ray Harral, May 2 6. Fence Marking – LPC Protection April 18. 7. Garden Tour or Purple Martin Festival, Aug 15. 3. TAS Anniversary Event: A committee is being formed and ideas will be discussed. 4. Mohawk Park Oil Drilling – No position taken at this time. Needs further discussion. 5. Birding Class at OSU – Classes will be on Tuesdays from l-3 o’clock beginning Feb 9, at the Oxley Nature Center. Kathy Tam will present a power-point program, Birding 101. 6. Birding Venture Crew (BSA) No action taken. New Business: 1. Carol Eames and Marilyn Stewart would like TAS to co-sponsor a special speaker, Doug Tallamy, author of the book, “ Bringing Nature Home” for a speaking engagement in mid-august. A Motion was made and seconded to provide $500 toward the speaker fee for this event. Motion carried.
Next Board Meeting – March 2, 2010 Anita Mitchell Secretary Minutes of the
Board of Directors' Meeting of The regular meeting of the Board of Directors of Tulsa Audubon was called to order by Vice President, Gail Storey, due to the absence of President John Kennington. Members present were: Jim Mitchell, Mary Jackson, Gary Sifter, Martin Brown, Anita Mitchell, Bob Germany and Jay Pruett. Minutes of the previous meeting were approved. The Treasurer’s report was approved. Old Business: Garden Tour: Carol Eames will not be able to continue work on the garden tour this year. Gail will contact her about the progress of the tour to see what needs to be done to continue with the tour planning. Anniversary Party: Several members will try to meet in the near future to begin planning for this event. Trip Leader: A leader for the Redbud Valley outing on March 27 needs a leader. Field trip: The field trip on March 17 needs to be rescheduled. Together Green: 1. Volunteer Day grant applications are due the end of the month (March) for the year 2011. 2. Fence Materials: Jay Pruett talked to ODWC about possibly paying for fence marking materials. Through the voluntary offset program for wind energy, about $20,000 might be available for the Lesser Prairie Chicken Festivals fence marking program. Money for the program may also be available with a grant through the Fish and Wildlife Service. Luke Bell will be contacted. 3. Publicity: Publicity reports can be sent on fence marking progress to National on their e-mail site. Reports can also be sent to Together Green for promotional information. 4. Transportation for Festival: Red River Transportation will provide transportation for the LPC Festival: There is no charge for the vans and no insurance needed. Two fifteen passenger vans will be available for Saturday and Sunday with one van available for Monday. Red River drivers must drive the vans and be paid $15 per hour when driving or on standby. Two nights accommodations for drivers will also need to be provided. Red River requested recognition in any write up about the Festival. Cindy Newman is the contact person. 5. Nominating Committee: Jim Mitchell reported that the following people have agreed to accept nomination for the following positions on the TAS Board. Directors: Jay Pruett – to serve a second term. Tod Humphries Terry Mitchell Secretary: Cheryl Kilpatrick Next Board Meeting April 6, 2010 Anita Mitchell Secretary Minutes of the
Board of Directors' Meeting of The monthly meeting of the Board of Directors was called to order by President John Kennington. Members present: Anita Mitchell, Jim Mitchell, Martin Brown, Todd Humphries, Terry Mitchell, Gail Storey, Kathy Tam, Mary Jackson, and Bob Germany. Minutes of the previous meeting were approved. The treasurer’s report was reviewed. A motion was made and seconded to approve the treasurer’s report. Motion carried. Oklahoma Audubon Council: A report was given on the IBA telephone conference with National. Eric Beck’s activities were discussed. The Selman IBA is being reviewed for global status. LPC Festival Kelly Bostian, Tulsa World Reporter, will be visiting with Sue Selman and taking photos for an article he will write about the prairie chicken and the Festival. Three new blinds have been purchased. OSU will pay for the blinds, but they will be stored by Tulsa Audubon. OSU has also agreed to pay the cost of the transportation (vans) at the Festival. ODWC may reimburse Audubon for the fence marking materials. Written confirmation is needed. Eric Beck is coordinating with landowners to participate in Partners for Fish and Wildlife Improvement Program. Partners will only pay for actual habitat improvement costs. Eric’s involvement is with landowners in IBA areas. Scholarship: A motion was made and seconded to provide two youth scholarships for the LPC Festival. Motion carried. Old Business: Together Green: Dates need to be confirmed for projects at Ray Harral and Deep Fork. Garden Tour: The Habitat Garden Tour will be held May 22 & 23, 2010. Five gardens are ready and a captain have been assigned to each garden. There will be a pre-tour for the garden volunteers on Friday night May 21. Kim Donner will have a book signing at one of the gardens. She will donate funds from the sale of the book to TAS. TAS will have an information table available with books, checklists, T-shirts, etc. Display The display has been purchased. Items to be placed on the display was discussed. Opportunities need to be found to display Audubon information. Doug Tallamy Mr. Tallamy, author of the book “Bringing Nature Home”, will speak at the Garden Center in August. Information will be posted on the TAS web-site. 75th Anniversary TAS A committee will meet to discuss ideas and to get information needed to proceed with a party for this occasion. Jenks Ornithology An ornithology class will be available at Jenks high school for this fall. The class will be taught by Todd Humphries. Over 100 students have signed for this class. Chapter Territory A call from Randy Porter of Bartlesville was received. Since the Bartlesville Chapter has disbanded; they would like to donate money from their treasury to the Tulsa Chapter. House Bill 2862 The bill will allow a nominal fee to be paid for use by nature enthusiast to utilize ODWC lands. Bill has passed the Legislature and will go to the governor for signature. Board Members New Board members and officers will be elected at the next general meeting of Tulsa Audubon on Tuesday April 20, 2010. Next Board Meeting will be May 4, 2010. Anita Mitchell, Secretary Minutes of the
Board of Directors' Meeting of The monthly meeting of the Board of Directors was called to order by President John Kennington. Members present: Martin Brown, Gail Storey, Kathy Tam, Mary Jackson, Jim Mitchell Jay Pruett and Bob Germany. Also attending was Todd Humphries. Minutes of the previous meeting were approved. The treasurer’s report was discussed. A motion was made and seconded to approve the treasurer’s report. Motion carried. Oklahoma Audubon Council: IBA: Volunteers will meet on May 15 for fence marking in the Woodward area. Opportunities for additional sources of funding for the program were reviewed. It was recommended that the IBA Steering Committee meet in the near future and review program activity to date. Together Green: The volunteer day at Ray Harrel Nature Center has been rescheduled for June 5. There was no update regarding the proposed volunteer day at the Deep Fork Refuge . Consideration was given for scheduling a volunteer day at Oxley Nature Center to perform maintenance on the Blue Bird trail. Other Business: It was noted that the nest issue of the Newsletter should be mailed within the next two weeks. The annual TAS picnic has been scheduled for June 6 to be held at Washington Irving Park. The talk by Doug Tallamy is scheduled for August at the Garden Center. Request for tickets has already started. Plans for the annual Backyard Habitat Tour and Native Plant Sale are progressing on schedule. Jan Curth is arranging volunteers to handle ticket sales at each participating home. Carol Eames is acquiring the necessary fund used to make change during ticket sales. Various advertising ideas for the Tour were discussed. The TAS display board will be placed at one of the homes. Various alternatives for celebrating TAS’s 75th anniversary were presented to the Board by the 75th Anniversary Committee. It was decided that an event, open to the public without charge, featuring a recognized speaker/entertainer would be held at a date in November. Various speakers were discussed. Alternative locations and associated costs were also reviewed by the Committee. The Committee will return at a later Board meeting with specific recommendations regarding speaker, location, date and budgetary needs. Jim Mitchell Acting Secretary Minutes of the
Board of Directors' Meeting of Members Present: John Kennington, President; Gail Storey, Vice President; Mary Jackson, Treasurer; Martin Brown; Bob Germany; Terry Mitchell; Todd Humphrey, Cheryl Kilpatrick, Secretary The monthly meeting of the Tulsa Audubon Society Board of Directors was called to order by President John Kennington. Minutes of the May 4, 2010 meeting, prepared by acting Secretary Jim Mitchell, were approved. The treasurer’s report was discussed and approved. Together Green Projects: Two Together Green upcoming projects were discussed: 1. a work day at the Ray Harrel Nature Center in Broken Arrow scheduled for June 5 and 2. a fence marking event on ODWC property north of Sue Selman’s property in western OK on June 19. Tulsa Audubon is completing its second grant with current Together Green projects. Garden Tour: The Backyard Habitat Garden Tour /Native Plant Sale was discussed. Report is that the earlier date (between May 1 and Memorial Day) was popular. That time frame will be continued for the tour next year. Six hundred twenty people attended the tour this year. Committee Reports: The field trip committee meeting has not yet been held. Report of that meeting will be included once the committee meets. A program committee meeting is scheduled for June 29 at the home of Committee Chair, Gail Storey. That committee will report at the next board meeting. TAS 75th Anniversary Celebration Committee: Board members agreed to have John Kennington contact Jim Stoltz to present a concert for the 75th anniversary celebration. Jim’s fee is $500 for a “free-to-the public” event and $600/day for school events. Jim recommends having an evening event for the concert rather than a Sunday afternoon event. The third weekend of November is the date being considered. Possible venues were discussed; more information regarding venues will be presented at the next board meeting. Other Business: Board members discussed disposition of the bench honoring Fred Pianalto that has been at Riverparks. Members voted to present the bench to Fred’s daughter, Peggy. It was noted that TAS has a seat on the River Parks Advisory Committee although no one has been serving in that position recently. John Kennington will attempt to persuade the Committee to have some recognition for Fred’s work with the least terns at the pavilion where the bench formerly was positioned. Facebook Page: Board members discussed the possibility of developing a Facebook page for assisting in recruiting volunteers and new members. Meeting adjourned at 8:45 p.m. Next meeting will be July 6, 2010. Respectfully submitted, Cheryl Kilpatrick, Secretary Minutes of the
Board of Directors' Meeting of
Members Present: John Kennington, President; Gail
Storey, Vice President; Mary Jackson, Treasurer; Martin Brown; Terry
Mitchell; Todd Humphrey, Jay Pruett, Cheryl Kilpatrick, Secretary
The monthly meeting of the Tulsa Audubon Society Board of Directors was called to order by President John Kennington. Minutes of the June 1, 2010 meeting were approved as amended. Board members approved the treasurer’s report. The proposed budget for 2010/2011 was presented for consideration and will be finalized at the August board meeting. Oklahoma Audubon Council 1. IBA Report: The grant period for this program ended in July although at least 1 of 2 additional events is being considered for September when the weather is more favorable for outdoor projects. Eric Beck has been working to coordinate another fence marking project involving more local groups such as the Boy Scouts. Consideration of another 2-day fence-marking event has been considered but not yet scheduled. To be able to continue with the IBA program, OAS and TAS will need to develop additional major funding sources. Possibilities for additional projects may include the Tall Grass Prairie Preserve and the Wichita Mountains. The Nature Conservancy will coordinate with TAS to create press releases and announcements of IBA projects at the TGPP. 2. LPC Festival: No additional information regarding the festival was reported at this meeting. OLD BUSINESS: Together Green Projects: Discussion of Together Green projects was tabled until the next board meeting. The final report is due and will be completed by President, John Kennington. Garden Tour: No additional report regarding the garden tour was made this date. Committee Reports: The program committee met June 29 and is still finalizing speakers and topics for the 2010/2011 season. Additional information will be reported at the August meeting. The field trip committee will report on their meeting and proposed schedule at the August board meeting. TAS 75th Anniversary Celebration Committee: Board members voted to ask Jim Stolz to provide the program for the anniversary celebration. In addition, members voted to provide 3 school programs, including at least 1 program for a disadvantaged school in the northern part of the city. Following the meeting, it was learned that Jim has liver cancer and will be unable to present. Board members will consider alternatives at the August board meeting. Monte Casino was discussed as a possible venue for the event. Additional information regarding that possibility will be presented at the August board meeting. Doug Tallamy Talk (August 19): TAS will set up a display regarding our organization and also including information for the 75th anniversary. As of today’s date, 103 reservations have been recorded. Fred Pianalto Bench Update: The bench from Riverparks was delivered to Peggy, Fred’s daughter. President John Kennington provided Matt Myers, new Riverparks director, with ideas for ways that Fred’s work with the Riverparks and the least terns could be recognized. There are no current plans to follow through with any of these suggestions. Meeting adjourned at 9:00 p.m. Next meeting will be August 3, 2010 at 6 p.m. at McFarlin Library on the TU campus. Respectfully submitted, Cheryl Kilpatrick, Secretary
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