Minutes of the 2004 Board of Directors Meetings
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Minutes of the Meeting of the Minutes of the TAS
Board of Directors' Meeting John Kennington called the meeting to order at 7:11 p.m. Also present were: Carol Eames, Bob Gard, Marcie Goad, Mary Jackson, Amy Lambert, Jo Loyd, Tomye Mainer, Patty Moser, and Cyndie Browning. The minutes of the February 3rd meeting were unanimously approved as written. No Treasurer's Report was available. OLD BUSINESS Gardening for Life: An intern at the Zoo is working on the indoor exhibit for the Oxley Nature Center, and Carol Eames reported it's coming along nicely. However, the outdoor area at Oxley hasn't been prepared yet. It was suggested that we hit the area with Roundup so we can begin planting, and soon. Carol reported that the garden tour is really coming along. We have 5 gardens and 5 plant vendors. The dates are June 12-13, and Carol said she'll need "lots" of volunteers---at least 30---to help out. The signs pointing to the tour are being redone. Another suggestion was to get a few hundred extra July-August newsletters printed to hand out at the garden tour. Also, something about the tour needs to be added to the TAS website. And Carol mentioned that she needs help mailing postcard notices about the tour to previous attendees. Mannford Community Center Exhibit: Carol Eames received a call from the man in charge of the Community Center. He wasn't there when Carol visited the place and she said it was very chaotic, disorganized, unfinished, and if that weren't bad enough, the place is hard to find. The general concensus was that we should _not_ follow up on the matter, especially as preparing the exhibit would cost TAS money we just don't have to spend. Arkansas River Development: Bob Gard reported the beginning of a Phase I Study of a Development Plan for the Keystone Dam to the Wagoner County Line. Community meetings are being held inviting input from the public. Bob Gard has been named to the Steering and Advisory Committee to represent Tulsa Audubon Society, and they intend to come up with a plan for development. The Corps of Engineers will be testing water levels, soil samples, etc., to determine where to build. In the next few weeks, there will be an open meeting to discuss plans where the public can attend and listen (altho' not necessarily contribute anything). Scissortail Prints: Judy Gard has an appointment to have the prints appraised. Insurance: Dick Sherry will review our options on club liability insurance. Mary Jackson said she has to pay the premium at the end of May so we need to decide whether or not we're going to change insurance by then. Nominating Committee: Carol Eames said she and Gail Storey were working together on the Committee, and the members discussed possible candidates who might be interested in serving as Directors. Purple Martins: John Kennington reported he had no "new" news about the Purple Martin kill-off downtown last year but would follow up on it. NEW BUSINESS: John Kennington reported that he's adding a butterfly page to the TAS website with John Fisher's help. There being no further business to come before the Directors, the meeting was adjourned. The June meeting will be held at 7:00 p.m. on Tuesday, June 1, 2004, at Jo Loyd's house, 6736 E. 28th Street, in Tulsa. Her phone number is 835-2946. Submitted by: Cyndie Browning Minutes of the
Board of Directors' Meeting John Kennington called the meeting to order at 7:10 p.m. at Jo Loyd's house. Members present were Martin Brown, Carol Eames, Bob Gard, John Kennington (president), Mary Jackson (treasurer), Amy Lambert (recorder), Jo Loyd, Tomye Mainer, and Cyndie Browning (secretary). Martin Brown, our most recently elected director, was introduced to the group. The minutes of the April Directors' meeting were approved as written. Mary Jackson distributed copies of the most current Treasurer's Report and reported that she's still waiting for the May bank statement. She also said she hasn't received the insurance bill yet. John Kennington still needs to send our current policy to Dick Sherry so he can review it and determine whether or not we need more insurance or if we could pay less for it by switching our coverage to another company. John Kennington reported that the club's P.O. box was closed temporarily because he kept forgetting to stop by the post office and check the box. Cyndie Browning volunteered to check the box from now on since she works right downtown. COMMITTEE REPORTS/OLD BUSINESS: Audubon Adventures: Tomye Mainer is resigning as chairperson of this committee. If anyone's interested in serving on the committee or knows of anyone who might be interested, give those names to John Kennington. Martin Brown presented some feedback on the Audubon Adventures from his daughter's school: he said the teachers report that the material is very good and appropriate to their lesson plans, but that they have a hard time getting some of the materials needed to do the projects, like not having enough magnifying glasses for each student to have his/her own. Gardening at Home: Carol Eames reported that everything's ready to go for the Garden Tour on June 12-13. Tulsa World will provide publicity, 1700 postcards were sent to previous attendees, and there are enough volunteers to work the Tour on both days. Carol also showed us the T-shirts they'd ordered that would be sold during the Tour. The Oxley project: Roundup has been applied to the space where our outdoor display will go; however, they won't start planting now until the Fall. Lee Standing Bear is designing the plan for free. Vision 2025: Bob Gard reported that the Advisory Committee on which he represents Tulsa Audubon had another meeting and that the Committee seems to place a high value on preserving habitat, that the so-called "Naturalist's View" has been very well-received so far. The next big thing on their agenda is the hydrology study to determine the impact of development on the River, including proposed low-water dams. Tomye Mainer asked whether the Least Terns had returned yet, and Bob Gard replied that yes, they're here as of last night. Conservation Committee: Bob Gard presented a letter from the Fish & Wildlife Department concerning the selective cutting of invasive hardwoods in the McCurtain Wildlife Area. Apparently, some local residents found a law that prohibits the cutting of wood so they're protesting the removal of trees from the area. Bob talked to Senator Rabon about it; somehow, something needs to be done to make cutting those trees legal. Mannford Community Center: No one from the Community Center ever called back to Carol Eames about a proposed display there so the Board decided to just the project, at least, for now. Scissor-tailed Flycatcher prints by Jack Miller: Bob Gard said his wife, Judy, took a copy of the Scissor-tailed Flycatchers print to a friend of hers (who's about to be certified as an art appraiser) who, after looking at it, suggested the following:1. Get all the information about Jack Miller we can get: events in his life after 1985, dates of birth and death, places where his art was exhibited, important buyers, any awards he won, etc.2. Exhibit a framed print for sale at some event or location.Judy's friend proposed a price of $75-100 per print, but said getting that price would require obtaining more background information about the artist than we have so far.Bob Gard suggested that he thought he might approach the owner of Wild Birds Unlimited in Tulsa, to see if she was interested in selling the print on consignment. If she is interested, that also would give us a place to display a professionally framed print where the public could see it and, hopefully, buy it. A motion on that point was introduced and seconded, and unanimously approved. NEW BUSINESS: Field Trip Funding: Suzie Tramel's motion to give $25 to field trip leaders if the field trip was more than 50 miles away from Tulsa was discussed at length. Amy Lambert asked whether we would "lose people" who lead field trips if we didn't compensate them, and the concensus of opinion was that we would not. The matter did not come to a vote. 2004-5 Field Trips and Programs: John Kennington announced that suggestions for programs and field trips for the coming year are needed by July 1st since the new flyer will go out with the next newsletter (Sept-Nov 2004). Budget: Mary Jackson passed out copies of a proposed budget for 2004-5 to be discussed at the August meeting of the Board of Directors. Also, she announced that the club's CD matured, and it was thereafter decided that she should withdraw $2,000 and roll over the rest for another term. Boy Scouts' Eagle Projects: John Kennington gave $100 to an Eagle Scout who requested the funds to pay for materials used to rebuild the bird blind at Oxley Nature Center. The 2003-4 budget had set aside $100 for the president's use so he just used that money without first consulting with the Board. There was considerable discussion on this matter, and the concensus of opinion was that in the future, all such requests for donations should be brought to the Board for approval before writing any checks. Those Eagle Scouts who don't plan far enough ahead to allow time for the Board to vote on the matter, will have to wait until the next Board meeting. There being no further business to be brought before the Board, the meeting was adjourned at about 8:30 p.m. The next meeting will be on Tuesday, August 3rd, at 7:00 p.m., at Carol Eames' house, 7412 W. 38th Street, phone number: 446-2720. Submitted by: _________________________________Cyndie BrowningSecretary
Minutes of the Meeting Vice President Lynda Fritts called the meeting to order at 7:00 p.m. at the home of Carol Eames in Tulsa. Also present were: Martin Brown, Carol Eames, Dave Edwards, Bob Gard, Mary Jackson, Peter Lowen, Tomye Mainer, Amy Lambert, Jo Loyd, Patty Moser, and Cyndie Browning. The minutes of the June 1st Directors’ meeting were approved as written. Mary Jackson distributed copies of the Treasurer's Report for June. She was still waiting for the July bank statement. Committee Reports: Audubon Adventures: Tomye Mainer will not be coordinating the Audubon Adventures committee this year. A discussion followed about the possibility of contacting Tulsa Education Services in order to put a notice in the Superintendent's Newsletter about the availability of Audubon Adventures for any teachers who are interested. Hospitality: The Hospitality Committee has been dissolved. Audubon at Home/Gardening for Life: Carol Eames reported that this year's Garden Tour cleared a profit of about $3800, and noted that part of that money is earmarked for our 2 projects at Oxley Nature Center. Also, Carol will be calling a meeting of volunteers in September to begin planning next year's Garden Tour, which will be held on June 11-12, 2005. Big Day/CBC: Jo Loyd announced that the Tulsa Christmas Bird Count will be on Saturday, December 18, 2004, and the 2005 Big Day will be on Saturday, May 7, 2005. Conservation: Bob Gard attended a meeting of the Arkansas River Corridor Phase I committee today. The "Arkansas River Corridor" encompanses the river from Keystone Dam to the Tulsa County line (beyond Bixby). Bob reported that as far as he can tell, the committee's efforts to protect wildlife along the corridor are "so far, so good," and the committee is now moving toward Phase II of the project. Bob brought along INCOG's Long Term Plan report and offered it to anyone who's interested in reading it, and also suggested that anyone interested in the report will find it on INCOG's internet website. Eagle Committee: The 2005 Eagle Days are set for Saturday, January 8, and Sunday, January 16. Field Trips: Cyndie Browning distributed copies of the proposed 2004-05 Field Trip schedule. There was some discussion of arranging a trip to see the bats in western Oklahoma next July, and Peter Lowen agreed to find out more about arranging for such a trip. Also, Cyndie was asked to contact John Fisher about a possible field trip into the Keystone Ancient Forest Preserve next April or May to see the Scarlet Tanagers. Programs: Lynda Fritts, Carol Eames, and John Kennington are still waiting to hear from several people they've contacted about possible programs for the 2004-05 meeting schedule. Old Business: Jack Miller/Flycatcher prints: Bob Gard passed around a draft of the artist's biography and presented a framed print that will be displayed at Wild Birds Unlimited. Susan Barnes at Wild Birds has agreed to sell the prints unframed for $50.00, and also intends to donate the entire proceeds of those sales to TAS. It was suggested and unanimously approved that one of the prints will be given to Susan with many thanks for her generosity to TAS. Now we need to arrange for publicity about the prints and a press release announcing that the prints are available for sale. Lynda Fritts suggested possibly framing one of the prints and displaying it at Oxley Nature Center, which might generate additional interest and sales. Insurance: Dick Sherry recommended that we keep our insurance with Chubb, at least for now. Budget: The proposed Budget for 2004-05 was unanimously approved. There being no further business to come before the Board, the meeting was adjourned at 8:40 p.m. The next meeting will be held on Tuesday, October 5, 2004, at 7:00 p.m., at the home of Patty and Paul Moser, 6305 So. 90th E. Ave., Tulsa, phone: 252-2824. Submitted by: Cyndie Browning
Minutes of the
Meeting of
Minutes of the
Board of Directors' Meeting
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